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Bid Title: Video Streaming Service
Category: Administration
Status: Closed

To create engagement with the community, the City of Worthington would like to begin streaming council meetings. The use of this service may expand to other meetings, based on the community’s adoption of the service. A suburb of Columbus, Ohio, the City of Worthington is a vibrant community and is known for its high-quality services and responsiveness to citizen requests and concerns. Worthington provides services to approximately 14,000 citizens and its boundaries are primarily within the outer-belt surrounding the central Ohio metropolitan area. 

The Worthington City Council meets at 7:30 pm ET on the first, second and third Mondays of each month at the Louis J.R. Goorey Worthington Municipal Building located at 6550 N. High St. Worthington, OH 43085. The council does not meet in August. We would like to stream these meetings for viewing in real time and to record them for later viewing. Additional must-have and should-have requirements are specified later in this document.

The City is seeking the services of a qualified firm experienced in providing the aforementioned services in accordance with the detailed requirements listed below.

The overall goal of this RFP is to obtain a firm, fixed priced contract for video streaming services as described herein.

Questions and Answers from the RFP Pre-Proposal Conference Call 1/4/18
  • Is a diagram of council chamber available? Yes, attached PDF and photos.
  • Clarify requirement 8: Closed captioning is required only for archived recordings within 12 hours of meeting completion. Live closed captioning is a value-added service.
  • Clarify requirement 9: Automated meeting transcription is an aggregation of the automated closed caption. Any additional processing is a value-added service.
  • Does the city have a cable channel? No.
  • Clarify requirement 3 – podcasts: Podcasts are audio only.
Video Streaming Question Responses - 1/17/2018
Diagram of City Council Chambers
Council Chambers view from entryway
Council Chambers view from dais
Existing AV equipment panel

Download the RFP Packet and application requirements here.

Publication Date/Time:
12/13/2017 12:00 AM
Closing Date/Time:
1/24/2018 11:59 PM
Contact Person:
Gene Oliver
IT Director
Related Documents:

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